Product tour

What BidSync AI does today.

12 modules for heavy civil contractors, sharing one company database: an awarded bid becomes a project with a budget from the estimate, and field time cards show up in job cost without re-entry. Features marked as needing an AI provider return drafts for review.

Estimating & Bidding

A hierarchical cost breakdown (CBS) grid for each bid. Production fields are linked: change units per day, units per hour, hours per unit, duration or man-hours and the others are recalculated from the item quantity.

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Highlights

  • Hierarchical cost breakdown structure (CBS) grid
  • Linked production fields: units/day, units/hour, duration, man-hours
  • Master bid items plus material, labor, equipment and crew libraries
  • Estimate export to Excel and CSV

On-Screen & AI-Assisted Takeoff

Measure PDF plan sheets on screen after calibrating the scale. An AI plan scan returns draft quantities for each sheet, with a confidence score and the page they came from, for an estimator to review. Takeoff geometry can be opened in a 3D studio.

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Highlights

  • Line, area and count measurement with scale calibration
  • AI plan scan: draft quantities with confidence and page reference (requires a configured AI provider)
  • 3D studio: takeoff geometry, plan sheets and terrain, with a walkthrough camera
  • Takeoff export to Excel

Project Management

RFIs, submittals, change orders, daily logs, schedules and pay applications, stored per project. Awarding a bid creates the project and seeds its budget from the estimate.

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Highlights

  • RFI and submittal logs, with AI drafts from spec text
  • Gantt schedule with critical-path calculation
  • Change order wizard with overhead and profit markups
  • G702/G703-format pay applications with retainage

Field Operations

Crews enter time cards, T&M tickets and daily logs from a phone browser. Time cards feed job cost by cost code.

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Highlights

  • Time cards, T&M tickets and daily logs
  • Voice entry through the browser’s speech recognition (supported browsers only)
  • Opt-in crew location sharing to a project map while the page is open
  • Budgeted vs. actual quantities and production rate by cost code

Fleet Management

Equipment records with status, ownership and dispatch requests. Status is what your team records in the app; there is no telematics integration.

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Highlights

  • Equipment counts by status: on site, in transit, down for maintenance, ready
  • Dispatch requests and equipment assignments
  • Owned vs. rented/leased equipment tracking

Safety & Compliance

Incident records with OSHA 300, 300A and 301 views, JHAs, pre-task plans, toolbox talks, safety audits and a training matrix.

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Highlights

  • Incident records with OSHA 300 / 300A / 301 views
  • JHA and pre-task plan builders
  • Library of 52 toolbox talks
  • Safety audits and training matrix

Accounting & Job Costing

A double-entry general ledger, job costing by cost code, bank reconciliation and financial statements. There is no QuickBooks or Sage 300 sync today.

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Highlights

  • Double-entry general ledger with posting validation
  • Job costing: budget vs. committed vs. actual, actuals from time cards
  • Bank reconciliation; P&L, balance sheet and cash-flow statements
  • AI extraction of invoice fields from an uploaded invoice (requires a configured AI provider)

Trade Connect

Subcontractor records, bid invitations, and a side-by-side comparison of the quotes subs submit for a scope.

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Highlights

  • Bid invitations to subcontractors and vendors
  • Quote leveling matrix; an AI pass lists possible scope gaps and exclusions for review
  • Prequalification records and compliance documents
  • Token-link plan room: invited subs view plans and submit quotes without an account

Lead Connect

A lead and opportunity pipeline. Bid-invitation emails can be pulled from a connected mailbox over IMAP, or leads imported from CSV.

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Highlights

  • Opportunity pipeline board
  • Bid-invitation email ingestion over IMAP
  • CSV lead import
  • Proposal documents (HTML or Word) with your company logo

AI Features

AI features call the AI provider configured for your company — your own API key, or the platform key. What they return is a draft for a person to check: plan-scan quantities, parsed sub quotes, RFI and submittal drafts from specs, invoice fields and daily-report summaries.

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Highlights

  • Bring your own provider key (Anthropic or any OpenAI-compatible endpoint)
  • Monthly AI spend ceiling per company on the platform key
  • Every plan-scan item carries a confidence score and source page

Resource Library

Company libraries of materials, labor rates, equipment, crews and assemblies, reused across bids.

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Highlights

  • Materials, labor and equipment libraries
  • Crew and material assemblies
  • Excel workbook import for materials, labor, equipment, crews and assemblies

Installable Web App

Runs in the browser and installs as a PWA. Writes that fail while the connection is down are queued in the browser and retried when it comes back.

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Highlights

  • Installable PWA on desktop, iOS and Android
  • Browser-side queue that retries failed writes
  • Mobile layouts

See it on your own scope.

BidSync AI is invite-only. Request access and we'll set up your company account.

Request access — invite onlyBook a demo